Privacy Policy

Last updated: 29 August 2026

This Privacy Policy explains how PassportSizePhoto.org handles personal data when you visit the website, use the Passport Size Photo Maker or contact us.

PassportSizePhoto.org is an independent online photo utility operated by Muzammal Amin from Italy.

For privacy questions or requests, use the Contact page.

Who Is Responsible for Your Personal Data?

Where applicable, the operator of PassportSizePhoto.org acts as the data controller for personal data processed through the website.

Controller: Muzammal Amin Website: https://passportsizephoto.org/ Contact: https://passportsizephoto.org/contact/

The website is operated from Italy and is available internationally.

Depending on where you are located and the type of processing involved, European Union, United Kingdom or other applicable data-protection rules may apply.

Your Uploaded Photo

The current Passport Size Photo Maker is designed to process your selected image inside your browser.

The custom tool uses browser features to:

• open the image you select
• display it in the crop editor
• resize it
• rotate it
• crop it
• create JPG or PNG output
• compress JPG output when requested
• generate the downloadable file

The custom photo-editing code does not need to upload your image to our server or send it to a third-party image-processing API in order to create the finished photo.

Your image is handled locally by the browser for this editing workflow.

What This Does Not Mean

Browser-side photo processing does not mean that using the entire website is anonymous.

Normal website infrastructure may still process technical information, including:

• server requests
• IP addresses
• security logs
• browser information
• cookie or consent information
• contact-form submissions

These activities are separate from the local image-editing process and are explained below.

Information You Provide Through the Contact Form

If you contact PassportSizePhoto.org, we may receive information such as:

• your name, if provided
• your email address
• the reason for contacting us
• the page or tool you are referring to
• the contents of your message
• technical details you choose to provide
• any other information you include voluntarily

Please do not send passport scans, identity documents or sensitive personal information unless it is genuinely necessary for your request.

If you are reporting a photo-tool problem, you normally do not need to send us the actual photograph.

Technical and Security Information

Website hosting, security and server infrastructure may process technical information needed to provide and protect the website.

This may include:

• IP address
• browser type
• operating system
• device information
• requested page or file
• request date and time
• error information
• security-event information
• referring page where available

The exact technical information depends on the hosting and security services in use.

Why We Process Information

Personal data may be processed for the purposes described below.

To Respond to Enquiries

If you contact us, we use the information you provide to:

• read your message
• investigate the issue
• respond to you
• correct inaccurate content
• investigate tool problems
• consider feature suggestions

To Operate the Website

Technical data may be processed to:

• deliver website pages
• deliver the image-tool code
• diagnose technical errors
• maintain availability
• monitor performance
• prevent abuse

To Protect the Website

Technical information may be used to:

• detect suspicious activity
• prevent attacks
• limit abusive traffic
• investigate security incidents
• protect the website and its users

To Meet Legal Obligations

Information may be processed or retained where reasonably necessary to comply with applicable law, a lawful request or the establishment, exercise or defence of legal claims.

With Your Consent

Where consent is required for optional technologies such as certain analytics, advertising or non-essential cookies, those technologies should be used only in accordance with the choices provided to you.

Legal Bases for Processing

Where the GDPR, UK GDPR or similar rules apply, the legal basis depends on the processing activity.

Legitimate Interests

We may rely on legitimate interests where appropriate for purposes such as:

• keeping the website secure
• preventing abuse
• diagnosing errors
• improving reliability
• responding to ordinary enquiries

These interests should be balanced against your rights and freedoms.

Consent

Consent may be used where required for:

• non-essential cookies
• analytics technologies
• advertising technologies
• other optional processing

Where processing relies on consent, you can withdraw that consent using the available controls or by contacting us where appropriate.

Legal Obligation

Processing may be necessary where applicable law requires us to retain, use or disclose information.

Cookies and Similar Technologies

The custom Passport Size Photo Maker does not require cookies in order to crop, resize or export your selected image.

The wider WordPress website, hosting service, security tools, consent system or other website services may use cookies or similar technologies.

Strictly Necessary Technologies

Some cookies or storage technologies may be necessary for functions such as:

• website security
• load balancing
• remembering privacy choices
• maintaining essential site functionality

Where applicable, these technologies may not require optional consent.

Analytics, Advertising and Other Optional Technologies

If PassportSizePhoto.org uses non-essential analytics, advertising or similar tracking technologies, visitors should be given appropriate information and choices before those technologies are activated where consent is legally required.

The site’s cookie or consent interface, when present, should provide current details about the optional technologies actually enabled.

If the advertising or analytics setup changes materially, this Privacy Policy should be reviewed and updated.

Advertising

PassportSizePhoto.org may display advertising in the future.

Advertising services can involve technologies such as cookies or similar identifiers.

Where such technologies require consent, they should not be activated until the appropriate consent choice has been provided.

Advertising does not change the way the custom photo editor processes the uploaded image unless the website explicitly states otherwise.

Contact-Form and Infrastructure Providers

The website may use service providers for functions such as:

• website hosting
• email delivery
• contact-form processing
• backups
• security
• content delivery
• consent management

These providers may process information where necessary to provide their services.

They should receive only the information reasonably necessary for their role and should be subject to appropriate legal and contractual protections where required.

International Data Transfers

Some hosting or technology providers may process data outside the country where you live.

Where applicable data-protection law requires safeguards for an international transfer, appropriate legal mechanisms should be used.

The exact transfer position depends on the service providers enabled on the website at the relevant time.

How Long We Keep Personal Data

We aim to keep personal data only for as long as reasonably necessary for the purpose for which it was collected.

As a general operating approach:

• routine contact correspondence should normally be deleted or anonymised within 24 months after the enquiry is closed unless there is a reason to retain it longer
• technical and security logs should be kept only for the period reasonably required for operational and security purposes
• records connected with legal obligations or disputes may be kept for longer where necessary

Actual retention periods may vary where required by law or by the technical provider involved.

Your Privacy Rights

Depending on the law that applies to the processing, you may have rights including:

• the right to receive information about how your data is used
• the right to access personal data held about you
• the right to correct inaccurate or incomplete data
• the right to request deletion in applicable circumstances
• the right to restrict processing in applicable circumstances
• the right to object to certain processing
• the right to data portability where applicable
• the right to withdraw consent where processing is based on consent

These rights are not absolute in every situation.

To make a privacy request, use the Contact page and state that your message concerns privacy.

We may need reasonable information to confirm your identity before fulfilling certain requests.

Complaints

If you believe your personal data has been handled unlawfully, you can contact PassportSizePhoto.org first so that we can investigate.

You may also have the right to complain to a data-protection supervisory authority.

Because the website is operated from Italy, the Italian supervisory authority may be relevant:

Garante per la protezione dei dati personali https://www.garanteprivacy.it/

People in the United Kingdom can also find data-protection guidance from:

Information Commissioner’s Office (ICO) https://ico.org.uk/

Your right to contact an appropriate supervisory authority is not affected by contacting us first.

Children

PassportSizePhoto.org is a general-purpose photo utility and is not designed to collect personal data from children.

The photo editor itself works locally in the browser and does not require an account.

If you believe a child has submitted personal information through the website that should be removed, contact us through the Contact page.

External Links

PassportSizePhoto.org may link to:

• government websites
• passport authorities
• examination portals
• other official sources
• third-party informational resources

Those websites operate under their own privacy practices.

This Privacy Policy does not control how another website processes information after you leave PassportSizePhoto.org.

Security

Reasonable technical and organisational measures should be used to protect personal information against:

• unauthorised access
• misuse
• alteration
• loss
• disclosure

No website or internet service can guarantee absolute security.

Independent Website

PassportSizePhoto.org is not affiliated with any:

• government department
• passport office
• immigration authority
• embassy
• visa centre
• examination authority

Links to official sources are provided for verification and convenience and do not imply affiliation.

Changes to This Privacy Policy

This policy may be updated when:

• website functionality changes
• the photo tool changes
• new service providers are introduced
• analytics is enabled or changed
• advertising is introduced or changed
• cookie practices change
• legal requirements change
• data-handling practices change

The Last updated date at the top of this page should be revised when a material change is published.

Contact

For questions about this Privacy Policy or to exercise an applicable privacy right, use:

Contact PassportSizePhoto.org

For general information about the project and browser-based photo processing, see About PassportSizePhoto.org.